Hi Sage and all the organizers, 

FYI, I would like to add what the current atmosphere here regarding nCoV (Novel Coronavirus). Please consider that it is my personal opinion. 

>> Do we anticipate further travel restrictions into Seoul?
We have 12 confirmed patients now in Korea. We believe that the situation is still under CDC control. However, situation is not settling down yet, we need more time to find out it becomes perfectly under control or it is getting worse as time goes on. 
Korea government does not have any travel restrictions coming into Seoul, but there are high pressure from the public to place an entering restriction for anyone who visited China. 
That said, it is possible that there will probably be some level of travel restriction soon. (something similar to what USA government announced)

>> How many people do we expect to cancel or not register for this particular concern
>> We expect the Coronovirus scare will impact registration and sponsorship
For local attendees, I am pretty sure the current Coronavirus situation will have negative impact on participation. 
There are no official restriction on any public event, however, some of public places (e.g., public library, public theater, etc) has been closed temporarily. 
Most of things are 'business as usual', however, it is clear that people is trying to avoid highly populated area (e.g., shopping mall, movie theater, etc). 

>> We expect the Coronovirus scare will impact registration and sponsorship
>> If we move forward AND someone gets sick at our event or after our event, how does that reflect on Ceph?
IMHO, sponsors will probably think about their 'public image'. No one wants to have 'bad reputation'.
It is absolutely top concern among people, media, government, companies here in Korea as of today.  

 


Jaesuk Ahn, Ph.D.
Cloud Labs, SK Telecom 

.. Member of OpenStack User Committee 


On Sat, Feb 1, 2020 at 5:46 AM Emily Ruf <eruf@linuxfoundation.org> wrote:
Thank you for passing this along. Certainly makes things more interesting.

We’ll connect on Monday.



> On Jan 31, 2020, at 3:35 PM, Sage Weil <sweil@redhat.com> wrote:
>
> Red Hat just issued an advisory for its employees.  Notably, "all travel
> to, from or within the APAC region is postponed absent critical business
> need approved by next level management,".
>
> Let's sync up Monday afternoon and see where things stand?
>
> sage
>
>
> On Thu, 30 Jan 2020, Emily Ruf wrote:
>
>> First, so we’re all on the same page, Ceph has the final call on how we proceed and we’re here to help and provide as much information we can to make the right decision.
>>
>> The entire LF Senior Leadership Team has a F2F meeting on Monday and this is a significant topic. They will have feedback from the membership and other communities.
>>
>> For now, a few questions to ask…most of which I’m sure you’ve already considered.
>> What are the pros/cons of canceling, postponing, moving forward as-is. How many people make this event successful? Are they the right people?
>> We expect the Coronovirus scare will impact registration and sponsorship
>> How many people do we expect to cancel or not register for this particular concern
>> Assuming we do not have attendance from China, how does this impact the event?
>> If we move forward AND someone gets sick at our event or after our event, how does that reflect on Ceph?
>> Do we anticipate further travel restrictions into Seoul?
>>
>> Also for your consideration, following are the cancellation fees. We have not yet talked to the hotel though are not confident we are in a Force Majeure situation yet. There are no travel limitations coming into Seoul.
>>
>> Sleeping Rooms
>> 75% up to Feb 15 ( $29,965)
>> 100% on or after Feb 16 ($39,953)
>>
>> Meeting Space/F&B
>> 50% up to Feb 2 ($61,908)
>> 75% up to Feb 23 ($92,862)
>> 100% on or after Feb 24 ($123,826)
>>
>> Next Steps? I suggest we wait until I have feedback from the LF leadership team. Also, since this scare has been changing on a daily basis, a lot could change between now and then. We can connect via email on Monday and follow up conversation during our regular call on Tuesday.
>>
>> Any initial thoughts?
>>
>> Emily
>>
>>
>>
>>> On Jan 30, 2020, at 8:28 AM, Emily Ruf <eruf@linuxfoundation.org> wrote:
>>>
>>> Morning all - We have a meeting with LF leadership this morning to discuss the concerns and options. I’ll come back to the group with the information for further consideration.
>>>
>>> We had two emails from sponsors and one speaker yesterday and provide the following response: At this time, we are planning to move forward with Cephalocon in Seoul. However, attendee safety is important to us and we are monitoring this closely. If the situation changes and it impacts the event, we will notify all registered attendees, speakers, sponsors, etc.
>>>
>>>
>>>> On Jan 30, 2020, at 4:32 AM, Mike Perez <miperez@redhat.com> wrote:
>>>>
>>>> I'm also concerned about my safety for this event. Moving the date of the event is not going to make a difference as we don't know how long this outbreak will last. We should wait and see how registration numbers go until mid next week and discuss how we want to move forward. I'm doing my best with local Ceph Seoul groups and other promoting.
>>>>
>>>> On Tue, Jan 28, 2020 at 1:10 AM Lars Marowsky-Bree <lmb@suse.com> wrote:
>>>> On 2020-01-28T07:00:43, Matthew Johns <matthew.johns@suse.com> wrote:
>>>>
>>>> Hi Matthew,
>>>>
>>>> I hear you. I think we should inquire at the hotel behind the scenes,
>>>> but I also think it's too early to message our attendees without knowing
>>>> how South Korea will be affected.
>>>>
>>>> Now, obviously safety is utmost priority, but it seems difficult to
>>>> assess how such a force majeure event is going to play out. So far,
>>>> South Korea has only seen 4 incidents, all linked to Wuhan province.
>>>>
>>>> I think even a travel ban for all of China is unlikely. Wuhan province,
>>>> yes, but I'd suspect other regions will be allowed to travel.
>>>>
>>>> At least that's what I'm hoping!
>>>>
>>>>
>>>> Regards,
>>>>    Lars
>>>>
>>>> --
>>>> SUSE Software Solutions Germany GmbH, MD: Felix Imendörffer, HRB 36809 (AG Nürnberg)
>>>> "Architects should open possibilities and not determine everything." (Ueli Zbinden)
>>>>
>>>>
>>>>
>>>> --
>>>> Mike Perez
>>>> He/Him
>>>> Ceph Community Manager
>>>>
>>>> M: +1-951-572-2633   
>>>> 494C 5D25 2968 D361 65FB 3829 94BC D781 ADA8 8AEA
>>>> @Thingee  Thingee
>>>>
>>>
>>
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